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Meeting Date:
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Category:
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Type:
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Subject:
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15. Action on Request to Waive Administrative Policy 3.09(9)(e) and Extend a Contract with Proximity Learning, Inc., for a Virtual Online Interactive Learning Course System for World Languages |
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments:
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Action on Request to Waive Administrative Policy 3.09(9)(e) and Extend a Contract with Proximity Learning, Inc., for a Virtual Online Interactive Learning Course System for World Languages |
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File Attachment:
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Background:
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The Administration is requesting authorization to waive the three-year term limits of Administrative Policy 3.09(9)(e) and extend its contract with Proximity Learning, Inc., ("Proximity") for a vendor-hosted virtual online interactive learning course system for world languages for grade bands K-5, 6-8 and 9-12. Proximity will be utilized to deliver services to at least the following languages: German; French; Mandarin/Chinese; American Sign Language (ASL); and Spanish to maximum estimated 5,000 students throughout the District during the 2020-2021 school year. In the Fall of 2017, the Department of Curriculum and Instruction, in conjunction with the Office of Human Resources, identified, across the District, numerous unfilled licensed World Language positions budgeted FTEs as well as part-time FTEs across many schools. To remedy this deficiency, a “fill the gaps” initiative was developed to utilize the funds from the vacated budgeted positions as contracted services to serve as temporary (until a face to face teacher is hired) World Language instruction for students. The contracted services will be extended for use in the World Language Expansion under the Bilingual Resolution. Proximity was chosen pursuant to RFP 953 which closed on May 16, 2017. The original contract provided for two one-year options to extend if certain performance metrics were met. The extension options were previously exercised, and the current contract expires on June 30, 2020. The waiver of Administrative Policy 3.09(9)(e) is being sought as a result of the three-year maximum contract term being surpassed. This third extension will run from July 1, 2020 through 30, 2021 while the Administration completes a Request for Proposal for a new award. The total compensation under this contract extension will not exceed $1,000,000. |
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Fiscal Impact Statement:
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This item authorizes expenditures as indicated in the attachment. Varies by location ordering services...............$1,000,000 Proximity Learning, Inc. PRIME CONTRACTOR INFORMATION Certified HUB Vendor?……………………………No Total # of Employees…………………………….175 Total # of Minorities………………………………144 Total # of Women…..…………………………….124 HUB PARTICIPATION Required ……………………………………………0% Proposed ……………………………………………0% $ Value ……………………………………………. N/A STUDENT ENGAGEMENT (hours per 12-month contract) Paid Student Employment Hour Commitment: 200 HOURS Student Career Awareness Commitment: 10 HOURS |
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Implementation and Assessment Plan: |
Upon approval by the Board, the extension will begin as indicated in the attachment. |
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Recommendation
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The Administration recommends that the Board authorize the waiver of Administrative Policy 3.09(9)(e) and approve the extension with Proximity Learning, Inc., as set forth in the attachments to this item. |
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Approvals:
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Recommended By: |
Signed By: |
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Leila Sadoughian - Procurement Coordinator |
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Signed By: |
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Adria D Maddaleni - Director |
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Signed By: |
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Regina Flores - Contract Compliance Supervisor II |
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Signed By: |
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Martha Kreitzman - Chief Financial Officer |
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Signed By: |
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Calvin Fermin - Deputy Superintendent |
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Signed By: |
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Keith Posley, Ed.D. - Superintendent |
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