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Meeting Date:
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Category:
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Type:
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Subject:
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6. Action on Request to Waive Administrative Policy 3.09(9)(e) and Extend a Contract for Gym Membership Administration |
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments:
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Action on Request to Waive Administrative Policy 3.09(9)(e) and Extend a Contract for Gym Membership Administration: Proposed Purchases and Supporting Documents |
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File Attachment:
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Background:
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The Administration is requesting authorization to waive the three-year-term limit requirement of Administrative Policy 3.09(9)(e) and extend the contract with Healthy Contributions LLC for an additional three months for the continued administration of an employee and spouse wellness incentive benefit. This contractor facilitates and administers the gym-reimbursement benefit for all eligible employees and spouses.
This program helps MPS encourage employees and their spouses to engage in physical activity through providing a monthly financial reimbursement based on regular gym attendance.
The wellness incentive benefit is a core component of the Milwaukee Public Schools overall employee wellness benefit. Currently, Healthy Contributions, LCC processes this incentive via a contract that began in September 2014. The incentive is $20 per month and is provided to those employees/spouses who access participating gyms 12 times in one month (i.e., maximum incentive earned is $240/year per employee/spouse). This service is part of the employees’ total benefits coverage, and therefore should not be discontinued for any amount of time without transition to a benefit of equal or greater value.
The purpose of extending the current contract is to provide ample time for a benefit transition to a new administrator of an employee wellness incentive benefit without disruption or discontinuation of the current wellness incentive benefit.
Milwaukee Public Schools is planning to release an RFP for administration of a comprehensive, equitable employee wellness incentive. This wellness incentives benefit will—at a minimum—provide the same level of benefit as is currently available through the gym use incentive benefit administered by Healthy Contributions, LLC.
The contractor was chosen pursuant to RFP 866. The original contract provided for two one-year options to extend if certain performance metrics were met. Healthy Contributions, LLC met the performance metrics codified in the contract, and both one-year options plus an additional one-year extension were implemented.
This contract extension will run from October 1, 2018 through December 31, 2018. |
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Fiscal Impact Statement:
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This item carries no fiscal impact.
Healthy Contributions LLC
HUB PARTICIPATION
Required ……………………………………………0%
Proposed ……………………………………………0%
$ Value ……………………………………………N/A
STUDENT ENGAGEMENT
Paid Student Employment Hour Commitment: 0 HOURS/12-mo contract
Student Career Awareness Commitment: 0 HOURS/12-mo contract |
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Implementation and Assessment Plan: |
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Upon approval by the Board, the extension will begin as indicated in the attachments. |
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Recommendation
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The Administration recommends that the Board authorize the waiver of Administrative Policy 3.09(9)(e) and approve the extension with Healthy Contributions LLC as set forth in the attachments to this item. |
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Approvals:
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Recommended By: |
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Signed By: |
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Leila Sadoughian - Procurement Coordinator |
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Signed By: |
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Adria D Maddaleni - Director |
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Signed By: |
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Regina Flores - Contract Compliance Supervisor II |
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Signed By: |
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Thomas Conjurski - Chief Financial Officer |
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Signed By: |
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Keith Posley, Ed.D. - Superintendent |
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