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Meeting Date:
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1/30/2020 - 6:30 PM
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Category:
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Report of the Committee on Accountability, Finance, and Personnel
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Type:
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Action
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Subject:
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9. Action on Request to Waive Administrative Policy 3.09(9)(e) and Extend a Contract with Ricoh USA, Inc., for Lease and Purchase of Copiers/ Multifunction Device Equipment and Related Maintenance
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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Action on Request to Waive Administrative Policy 3.09(9)(e) and to Extend a Blanket Contract with Ricoh USA, Inc., for Lease and Purchase of Copiers and Multifunction Device Equipment and Related Maintenance: Proposed Extension and Supporting Documents
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File Attachment:
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Background:
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The Administration requests authorization to extend the blanket agreement with Ricoh USA, Inc., to provide copiers and multifunction device equipment, and associated maintenance, to all MPS schools and departments under the State of Wisconsin’s Participating Addendum to a Western States Contracting Alliance –National Association of State Procurement Officials Master Agreement.
The original blanket agreement ran from October 1, 2015, through December 31, 2019. The waiver of Administrative Policy 3.09(9)(e) is being sought as a result of the three-year maximum contract term's having been exceeded. This extension will run through May 31, 2020, while the state of Wisconsin completes the solicitation process for a new award. The Administration is not requesting an increase in funds for this four-month extension.
This contract extension will run from February 1, 2020, through May 31, 2020.
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Fiscal Impact Statement:
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There shall be no fiscal impact associated with this extension due to funds that were previously approved by the Board remaining on this contract.
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Implementation and Assessment Plan
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Upon approval by the Board, the extension will begin as indicated in the attachment.
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Recommendation:
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Your Committee recommends that the Board authorize the waiver of Administrative Policy 3.09(9)(e) and approve the extension with Ricoh USA, Inc., as set forth in the attachments to this item.
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Approvals:
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Recommended By:
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Signed By:
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Jacqueline M. Mann, Ph.D. - Board Clerk/Chief Officer
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