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Meeting Date:
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9/22/2020 - 5:30 PM
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Category:
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ITEMS OF BUSINESS
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Type:
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Action
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Subject:
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7. Action on Request to Waive Administrative Policy 3.09(9)(e) and Extend a Contract with EdTech Strategies, LLC, for E-Rate Consulting Services
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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Action on Request to Waive Administrative Policy 3.09(9)(e) and Extend a Contract with EdTech Strategies, LLC, for E-Rate Consulting Services: Proposed Extension and Supporting Documents
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File Attachment:
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Background:
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The Administration is requesting authorization to waive the three-year term limits of Administrative Policy 3.09(9)(e) and extend its contract with EdTech Strategies, LLC, (“EdTech”) for E-Rate consulting services. The E-Rate program is a Federal program administered by the Universal Service Administrative Company under the direction of the FCC to provide funding to schools and libraries to obtain broadband and related services. Given the stringent rules and regulations governing the E-Rate program, the District engages a consultant to advise on all aspects of the application process for E-Rate funding and the continuing obligations faced after funding is received. This consultation and advisement is needed to continue the District’s successful participation in this program from 2003 through 2019, MPS has received funding commitments of over $88 million dollars from this program.
EdTech was selected through an open competitive procurement, RFP 898, which closed on August 10, 2015. The original contract provided for two one-year options to extend upon mutual agreement. Given EdTech’s extensive knowledge of the District’s internal processes and procedures regarding E-Rate and the associated financial risk of switching to a new consultant, in April 2018, the Board extended the contract for an additional year (October 1, 2018, through September 30, 2019) with the possibility of an additional one-year term thereafter. MPS exercised the fourth option year for the contract, and will be soliciting a formal Request for Proposal in 2020. Therefore, MPS is seeking authorization for a fifth and final extension term.
This contract extension will run from October 1, 2020, through December 31, 2020. The total cost of the contract in this extension term will not exceed $70,614.99.
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Fiscal Impact Statement:
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This item authorized expenditures as indicated in the attachment.
PIN-0-0-TLN-DW-ETEL……(Purchased Services – Contract Services) ….....$70,614.99
EdTech Strategies, LLC
HUB PARTICIPATION
Required ……………………………………………0%
Proposed ……………………………………………0%
$ Value …………………………………………….N/A
STUDENT ENGAGEMENT (hours per 3-month contract)
Paid Student Employment Hour Commitment: 0
Student Career Awareness Commitment: 0
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Implementation and Assessment Plan
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Upon approval by the Board, the extension will begin as indicated in the attachment.
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Recommendation:
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The Administration recommends that the Board authorize the waiver of Administrative Policy 3.09(9)(e) and approve the extension with EdTech Strategies, LLC, as set forth in the attachments to this item.
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Approvals:
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Recommended By:
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Signed By:
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Leila Sadoughian - Procurement Coordinator
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Signed By:
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Cierra Chesir - Contract Law Specialist
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Signed By:
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Regina Flores - Contract Compliance Supervisor II
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Signed By:
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Martha Kreitzman - Chief Financial Officer
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Signed By:
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Calvin Fermin - Deputy Superintendent
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Signed By:
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Keith Posley, Ed.D. - Superintendent
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