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Meeting Date:
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9/22/2020 - 5:30 PM
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Category:
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ITEMS OF BUSINESS
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Type:
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Action
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Subject:
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6. Action on Request to Waive Administrative Policy 3.09(9)(e) and Extend a Contract with The Hays Group of Wisconsin, LLC dba Hays Companies of Wisconsin for Employee Benefits Broker/Consultant Services
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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Action on Request to Waive Administrative Policy 3.09(9)(e) and Extend a Contract with The Hays Group of Wisconsin, LLC dba Hays Companies of Wisconsin for Employee Benefits Broker/Consultant Services: Proposed Extension and Supporting Documents
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File Attachment:
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Background:
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The Administration is requesting authorization to waive the three-year term limits of Administrative Policy 3.09(9)(e) and extend its contract with The Hays Group of Wisconsin, LLC dba Hays Companies of Wisconsin (“Hays”) for employee benefits broker/consultant services to the Office of Human Resources on an as-needed basis.
Hays will provide strategic planning and design for health and benefits plans; assist with compliance issues related to employee benefits; serve as MPS’s broker for health and benefit plans; and work to communicate and educate MPS employees on benefit plans.
Hays was chosen pursuant to RFP 955, which closed on September 26, 2017. In December 2017, the Board approved a contract with Hays with an initial term running from January 1, 2018 through December 31, 2020. The Board also approved one additional two-year option to extend if certain performance metrics codified in the contract were met. Hays met the performance metrics for the initial term; therefore, MPS is exercising the two-year renewal option. This renewal term will run from January 1, 2021, through December 31, 2022.
The total cost of the contract in this first extension term will not exceed $300,000.
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Fiscal Impact Statement:
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Budget Code:
OBA-0-0-EMB-DW-ECTS..…(Employee Benefits – Contracted Services)......$300,000
The Hays Group of Wisconsin, LLC dba Hays Companies of Wisconsin
PRIME CONTRACTOR INFORMATION
Certified HUB Contractor? ………………………………… No
Total # of Employees ………….…………………………….. 800
Total # of Minorities .………….…………………………….. 40
Total # of Women ………….…………………………………. 400
HUB PARTICIPATION
Required …………………………………………………………… 3%
Proposed ………………………………………………………….. 3%
$ Value ……………………………………………………………... $9,000
STUDENT ENGAGEMENT (hours per 24-month contract)
Paid Student Employment Hour Commitment: 600 HOURS
Student Career Awareness Commitment: 20 HOURS
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Implementation and Assessment Plan
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Upon approval by the Board, the extension will begin as indicated in the attachment.
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Recommendation:
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The Administration recommends that the Board authorize the waiver of Administrative Policy 3.09(9)(e) and approve the extension with The Hays Group of Wisconsin, LLC dba Hays Companies of Wisconsin, as set forth in the attachments to this item.
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Approvals:
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Recommended By:
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Signed By:
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Leila Sadoughian - Procurement Coordinator
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Signed By:
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Cierra Chesir - Contract Law Specialist
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Signed By:
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Regina Flores - Contract Compliance Supervisor II
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Signed By:
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Martha Kreitzman - Chief Financial Officer
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Signed By:
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Calvin Fermin - Deputy Superintendent
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Signed By:
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Keith Posley, Ed.D. - Superintendent
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