Agenda Item
Meeting Date: 4/25/2017 - 6:30 PM
Category: New Business
Type: Action
Subject: 1. Action on a Request to Revise Certain Board Rules Relative to the April Board Cycle
Strategic Plan Compatibility Statement:
Goal 3
Effective and Efficient Operations
Policy: Board Rule 1.02 - Regular Board Meetings
Attachments: REVISED Board Rule 1.02, Regular Board Meetings
REVISED Board Rule 1.09, Regular Items of Business
REVISED Board Rule 2.02, Committee Meetings
File Attachment:
REVISED Board_Rule_01_02_Regular Board Meetings.pdf
REVISED Board_Rule_01_09_Regular Items of Business.pdf
REVISED Board_Rule_02_02_Committee Meetings.pdf
Background: Board Rule 1.02, Regular Board Meetings, states that the regular meeting in April shall be held on the Thursday prior to the fourth Tuesday.

On December 16, 2008, the Board adopted Resolution 0607R-016, which prohibited the scheduling of meetings of the Board or its committees on election days. The spring elections are held on the first Tuesday in April.

Spring Break typically falls during April, and many members of the public who would be interested in attending public hearings of the Board’s committees are unable to attend due to their own spring-break commitments.

These requirements historically have necessitated numerous scheduling adjustments to the scheduling of committee meetings during the month of April.

In addition, the Board’s annual organizational meeting also takes place in April. Therefore, to the greatest extent possible, the regular April meeting should be used to concentrate on the completion of the prior year’s business, rather than the introduction of new business.

In light of these considerations, the Office of Board Governance is proposing revisions to the following Board Rules:

• Board Rule 1.02, Regular Board Meetings: Addition of section (1)(c), “No meetings of the Board or its Committees shall be scheduled on any election day, including days of primary elections”;

• Board Rule 1.09, Regular Items of Business: Revision of section (1) to allow public hearing on all regular items of business in April as well as in July, thereby replacing the reports of standing committees;

• Board Rule 2.02, Committee Meetings: Revision of section (2), which currently exempts the standing committees from meeting in July, to include the month of April in the exemption; also the addition of a section (5), which reads, “No meetings of the Board or its Committees shall be scheduled on any election day, including days of primary elections.”

The proposed revisions will streamline the Board’s business in the month of April. Rather than holding several committee meetings, the proposed revisions will allow all public hearings to be given during the Regular Meeting of the Board only.

The proposed revisions also codify the requirement of Resolution 0607R-016 within Board Rules.

It must be noted that the revisions do not prevent a committee from meeting in April if it is necessary.
Fiscal Impact Statement: This item has no fiscal impact.
Implementation and Assessment Plan Upon approval by the Board, the Office of Board Governance will make all necessary revisions and publish the revised Board Rules.
Recommendation: The Office of Board Governance recommends that the Board determine the action it wishes to take with respect to this item.
Approvals:
Recommended By:
Signed By:
Jillain Kawala - Clerk to the Board
Signed By:
Eugene Jones-(COSM) - Asst. Board Clerk
Signed By:
Dr. Jacqueline M. Mann - Board Clerk/Director