Agenda Item
Meeting Date: 4/20/2017 - 6:30 PM
Category: Report of the Committee on Accountability, Finance, and Personnel
Type: Action
Subject: 3. Action on Request to Waive Administrative Policy 3.09(9)(e) and Extend a Contract with Gabriel, Roeder, Smith & Company for Pension and OPEB Consulting Services
Strategic Plan Compatibility Statement:
Goal 3
Effective and Efficient Operations
Policy: Admin Policy 3.09 - Purchasing and Bidding Requirements
Attachments: Action on Request to Waive Administrative Policy 3.09(9)(e) and Extend a Contract for Pension and OPEB Consulting Services: Proposed Extension and Supporting Documents
File Attachment:
1. Gabriel, Roeder, Smith & Co., Original Contract.pdf
2. GRS First Extension & Modification.pdf
3. GRS Contract Second Extension & Modification.pdf
Background: The Administration is requesting authorization to waive the three-year-term limit of Administrative Policy 3.09(9)(e) and extend the contract with Gabriel, Roeder, Smith & Company for pension and other post-employment benefit (OPEB) consulting services. The original contract, which resulted from RFPs 718 and 719, was authorized by the Board for a term of July 1, 2011, through June 30, 2016. An extension from July 1, 2016, through February 28, 2017, subsequently was authorized by the Board.

This contractor, which provides consulting services relating to the District’s pension plans and OPEB liability, has been instrumental in assisting in developing the Administration’s response to the Board’s request for information on early retirement options. Continuing services are needed from this contractor in aid of the implementation of an early retirement plan.

This contract extension will run from March 1, 2017, through February 28, 2019. The total cost of the contract in this extension term will not exceed $200,000.
Fiscal Impact Statement: This item authorizes expenditures as indicated in the attachments to this item.

OBA-0-0-EMB-DW-ECTS = $200,000

HUB PARTICIPATION
Required ……………………………………………8%
Proposed ……………………………………………8%
$ Value ……………………………………………TBD
STUDENT ENGAGEMENT
Paid Student Employment Hour Commitment: 0 HOURS/12-mo contract
Student Career Awareness Commitment: 0 HOURS/12-mo contract
Implementation and Assessment Plan Upon approval by the Board, the extension will begin as indicated in the attachments to this item.
Recommendation: Your Committee recommends that the Board authorize the waiver of Administrative Policy 3.09(9)(e) and approve the extension of the contract with Gabriel, Roeder, Smith & Company for pension and OPEB consulting services, as set forth in the attachment to this item.
Approvals:
Recommended By:
Signed By:
Dr. Jacqueline M. Mann - Board Clerk/Director