Agenda Item
Meeting Date: 8/15/2017 - 6:30 PM
Category: ITEMS OF BUSINESS
Type: Action
Subject: 4. Action on Recommended Plan of Audits and Report on District Risk-assessment Plan
Strategic Plan Compatibility Statement:
Goal 3
Effective and Efficient Operations
Policy: BG 2.12 - Board Audits: Annual Plan and Coordination
Attachments: Risk Assessment Narrative
FY18 Annual Plan of Audits
File Attachment:
FY18 Annual Plan of Audits.pdf
Report on FY18 District Risk Assessment.pdf
Background: 1. Annually, the Board of School Directors adopts an Annual Plan of Audits which identifies audit activities that the Office of Board Governance-Audit Services will conduct during the ensuing fiscal year.

2. After the continuing and required audits have been determined, the next step in developing the annual audit plan involves using the results of the District Risk Assessment. Audit Services staff also review the Board’s proceedings to identify possible audit topics. These audit topics then serve as the basis for drafting the annual audit plan, which provides information on possible audit objectives and anticipated resources required to complete each audit.

3. The proposed FY18 Annual Plan of Audits and District Risk Assessment have been completed and are being submitted for the Board's review and approval. The plan includes continuing and required audits and proposed audits. Included with the recommendation is a summary of available days which identifies estimated resource requirements for each audit and shows how available days will be used to support the audit plan.

4. The proposed FY18 Annual Plan of Audits includes audit activities for the Board-approved Audit Services areas, including financial audits, departmental and program audits, fraud investigations and other reviews, and school audits with corresponding days. This year's FY18 Annual Audit Plan includes both cyclic and non-cyclic departmental and program audits. Cyclic departmental and program audits will be scheduled on a recurring basis in high-risk/high-impact areas such as accounts payable, payroll, financial reporting, and IT security, among others. Non-cyclic program evaluations could include reviews of immersion programs, bilingual programs, summer school programs, and benefits eligibility and a best-practices review of fixed-asset management, among others.

5. Per Board Governance Policy 2.12, Board Audits: Annual Plan and Coordination, audits not ordered in the Audit Plan, but later determined to have major implications for the District, require the Board's approval to amend the annual plan of audits. This policy also provides for the Director of the Office of Board Governance to have the authority to approve critical and emergency audits during the year.
Fiscal Impact Statement: NA
Implementation and Assessment Plan Upon approval by the Board, the Office of Board Governance-Audit Services will implement the FY18 Annual Plan of Audits and Risk-assessment Plan.
Recommendation: That the Board approve the FY18 Annual Plan of Audits as attached to this item.
Approvals:
Recommended By:
Signed By:
Paul Geib - Performance Audit Manager
Signed By:
Dr. Jacqueline M. Mann - Board Clerk/Director