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Meeting Date:
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10/26/2017 - 6:30 PM
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Category:
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Report of the Committee on Accountability, Finance, and Personnel
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Type:
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Action
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Subject:
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6. Action on Request to Waive Administrative Policy 3.09(9)(e) and to Enter into a Contract with Canon Solutions America, Inc., for Leasing of a Multi-Purpose Color Digital Copy Machine
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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Action on Request to Waive Administrative Policy 3.09(9)(e) and Contract with Canon Solutions America, Inc., for Leasing of a Multi-Purpose Color Digital Copy Machine: Proposed Unified Lease Agreement
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File Attachment:
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Background:
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The Administration is requesting authorization to waive the three-year-term limit of Administrative Policy 3.09(9)(e) and contract with Canon Solutions America, Inc. ("Canon"), for leasing of a Multi-Purpose Color Digital Copy Machine.
Canon will provide Duplicating Services with one new digital color multi-function copy machine. The four-year lease will include the cost of: the equipment; installation; training; maintenance; and all consumable supplies (except paper). This machine will replace an existing color copier and will include more robust features to better assist the demand of the District's printing in Duplicating Services.
Given the annual value of the goods/services, competitive quotes were solicited in accordance with 3.09(7)(b)2. Canon was the lowest responsible respondent.
This lease will run for a 48-month period from November 1, 2017 through October 31, 2021 (the “Initial Term”).
The total cost of the goods/services purchased will not exceed $49,000 per annual period and will not exceed $196,000 during the Initial Term.
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Fiscal Impact Statement:
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This item authorizes expenditures as indicated in the attachments.
DUP-0-0-DUP-DU-EMTC (Duplicating Services - Contracted Services) = $196,000
Canon Solutions America, Inc.
HUB PARTICIPATION
Required ……………………………………………N/A
Proposed ……………………………………………N/A
$ Value ……………………………………………N/A
STUDENT ENGAGEMENT
Paid Student Employment Hour Commitment: 0 HOURS/12-mo contract
Student Career Awareness Commitment: 0 HOURS/12-mo contract
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Implementation and Assessment Plan
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Upon approval by the Board, the lease will begin as indicated in the attachments.
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Recommendation:
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Your Committee recommends that the Board waive Administrative Policy 3.09(9)(e) and approve the lease with Canon Solutions America, Inc., as set forth in the attachments to this item.
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Approvals:
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Recommended By:
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Signed By:
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Jacqueline M. Mann, Ph.D. - Board Clerk/Chief Officer
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