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Meeting Date:
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12/21/2017 - 6:30 PM
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Category:
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Reports and Communications from the Office of Accountability and Efficiency
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Type:
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Info
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Subject:
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1. Monthly Report, with Possible Action, on Activities within the Office of Accountability and Efficiency
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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File Attachment:
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Background:
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Current Project Updates
School Resource Officer (SRO) Evaluation
1. Background
At its meeting on July 27, 2017, the Board directed the Office of Accountability and Efficiency (OAE) to engage an external evaluator to conduct an evaluation of the School Resource Officer (SRO) Program. The Board also directed that a preliminary report be brought back to the Board in December and a final report in May 2018.
2. Update and Preliminary Report
The OAE has been working jointly with the Administration and the Milwaukee Police Department to engage an external evaluator. A request for proposal (RFP) was drafted and released using the District’s standard evaluator selection process used by the Office of Innovation and Information, Department of Research and Evaluation. The District received two responses and a selection was made to begin the work of accomplishing the following goals:
• Interviews and/or focus groups with program participants and stakeholders;
• Literature review;
• Gap analysis between current and best practice;
• Gap analysis between required systems to support best practices and current systems;
• Opportunity/risk/threat analysis of best practices in local SRO environment;
• Return on investment and/or projected benefits of implementing best practices detailed;
• Recommendations in the form of a plan to implement best practices considering benefits and effort; and
• Final evaluation report and presentation.
Pursuant to Administrative Policy 2.15, Research and Survey Proposals, and Administrative Policy 6.31, Professional Research Activities – Certificated Staff, the OAE and the selected evaluator are engaging the staff of the Department of Research and Assessment in their formal review process. This process will ensure adequate design, the protection of human and student rights, and logistical considerations to ensure minimum disruption of district, school, and classroom operations.
This review by the research staff will take place on January 19, 2018, per their regular review schedule, and the work of the evaluation will begin shortly thereafter.
Five Year Forecast
Update
The OAE continues to work with the Office of Finance’s Department of Financial Planning and Budget Services to update the district’s Five-Year Forecast. The team is working to update enrollment projections, review anticipated healthcare cost increases, and analyze compensation increases for district employees. The team is also reviewing updated information from the Department of Public Instruction regarding revenue adjustments to better forecast the district’s long-term sustainability. The forecast will jointly be brought forward through the Committee on Strategic Planning and Budget in January 2018.
Facilities Smartsheet Automated Report System
Update
The OAE worked with the Department of Facilities and Maintenance to create and implement an automated report delivery system for when administrators conduct an on-site building conditions assessment. Administrators fill out the form via Smartsheet while visiting school facilities and rate issues such as cleanliness, curb appeal, lavatories, etc. as well as any potential issues at the facility. The OAE developed a program that would automatically generate any findings in a submitted form and alert the supervisor so action could be taken. This code was developed at no additional cost as it uses current in house technology and creates a framework for future automation projects.
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Fiscal Impact Statement:
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Implementation and Assessment Plan
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Recommendation:
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Approvals:
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Recommended By:
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Signed By:
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Matt Chason - Manager
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Signed By:
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Jacqueline M. Mann, Ph.D. - Board Clerk/Chief Officer
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