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Meeting Date:
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4/19/2018 - 6:30 PM
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Category:
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Regular Items of Business
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Type:
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Action
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Subject:
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7. Action on Request to Waive Administrative Policy 3.09(9)(e) and Extend a Contract with National Vision Administrators, LLC for Vision Benefits
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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Action on Request to Waive Administrative Policy 3.09(9)(e) and Extend a Contract with National Vision Administrators, LLC for Vision Benefits: Contract
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File Attachment:
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Background:
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The Administration is requesting authorization to waive the three-year term limit of Administrative Policy 3.09(9)(e) and extend a contract with National Vision Administrators, LLC (NVA) for Vision Benefits. This six-month extension will allow a new vision contract to begin effective calendar year January 1, 2019 in order to align with the District’s other benefit contracts which are effective on a calendar-year basis.
NVA was originally chosen pursuant to RFP 675-14. The resulting contract was approved by the Board for the term from July 1, 2014 through June 30, 2018 ("the Initial Term"). Rates were guaranteed for the Initial Term.
A new Request for Proposal for vision benefits for employees will be issued in the near future and the resulting contract will be brought to the Board for approval.
This contract extension will run from July 1, 2018 through December 31, 2018. The original contract provides that, after the end of the Initial Term, the contract shall continue on a month-to-month basis unless 60 days advance notice of cancellation is given. If the Board authorizes this extension, no additional contract needs be executed and services will continue. The Administration will provide timely notice to NVA to terminate services on December 31, 2018.
The total cost of the contract in this extension period will not exceed $425,000.
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Fiscal Impact Statement:
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DWC-0-0-EMB-DW-EMDI = $425,000
HUB PARTICIPATION
Required ……………………………………………0%
Proposed ……………………………………………0%
$ Value ……………………………………………N/A
STUDENT ENGAGEMENT
Paid Student Employment Hour Commitment: 0 HOURS/12-mo contract
Student Career Awareness Commitment: 0 HOURS/12-mo contract
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Implementation and Assessment Plan
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Upon approval by the Board, the contract will continue as indicated in the attachment.
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Recommendation:
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The Administration recommends that the Board authorize the waiver and extension as set forth in this item.
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Approvals:
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Recommended By:
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Signed By:
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Kari H. Race - Procurement Supervisor II
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Signed By:
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Aaron Konkol - Director I, Procurement and Risk Management
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Signed By:
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Thomas Conjurski - Chief Financial Officer
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Signed By:
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Regina Flores - Contract Compliance Supervisor II
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Signed By:
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Dr. Darienne Driver - Superintendent
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