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Meeting Date:
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7/26/2018 - 6:30 PM
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Category:
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Regular Items of Business
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Type:
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Action
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Subject:
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9. Action on Request to Waive Administrative Policy 3.09(9)(e) and Extend a Blanket Contract with Boelter, LLC, for Food Service Equipment
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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Action on Request to Waive Administrative Policy 3.09(9)(e) and Extend a Blanket Contract with Boelter, LLC, for Food Service Equipment: Proposed Extension and Supporting Documents
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File Attachment:
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Background:
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The Administration is requesting authorization to waive the three-year term limit of Administrative Policy 3.09(9)(e) and extend a blanket contract with Boelter, LLC, to provide various types of food service equipment to those school cafeterias determined by the School Nutrition Service Department to be in need of replacement equipment.
This one-year extension will allow services to continue effective June 1, 2018 to align with the beginning of the 2018-19 school year while a new RFB is issued for the following school year.
The contractor was chosen pursuant to RFB 5721. The original blanket contract provided for a term of three years.
The waiver of Administrative Policy 3.09(9)(e) is being sought as a result of the three-year maximum contract term being surpassed by exercising a first, one-year option on the blanket contract.
The contract extension will run from June 31, 2018 through May 31, 2019. The total cost of the blanket contract in the extension year will not exceed $178,806.
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Fiscal Impact Statement:
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This item authorizes expenditures as indicated in the attachment.
LNC-0-0-LNH-XX-ECTS (Nutrition Services) = $178,806
Alpha Baking Company, Inc.
HUB PARTICIPATION
Required ……………………………………………0%
Proposed ……………………………………………0%
$ Value …………………………………………….N/A
STUDENT ENGAGEMENT
Paid Student Employment Hour Commitment: 0 HOURS/12-mo contract
Student Career Awareness Commitment: 0 HOURS/12-mo contract
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Implementation and Assessment Plan
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Upon approval by the Board, the extension will begin as indicated in the attachment.
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Recommendation:
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The Administration recommends that the Board authorize the waiver of Administrative Policy 3.09(9)(e) and approve the extension with Boelter, LLC as set forth in the attachment to this item.
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Approvals:
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Recommended By:
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Signed By:
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Leila Sadoughian - Procurement Coordinator
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Signed By:
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Adria D Maddaleni - Director
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Signed By:
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Regina Flores - Contract Compliance Supervisor II
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Signed By:
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Thomas Conjurski - Chief Financial Officer
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Signed By:
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Keith Posley, Ed.D. - Superintendent
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