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Meeting Date:
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8/21/2018 - 6:30 PM
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Category:
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ITEMS OF BUSINESS
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Type:
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Action
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Subject:
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8. Action on Recommended Plan of Audits and Report on District Risk-assessment Plan
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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Annual Plan of Audits
Risk Assessment Narrative
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File Attachment:
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Background:
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Annually, the Board of School Directors adopts an Annual Plan of Audits which identifies audit activities that the Office of Board Governance-Audit Services will conduct during the ensuing fiscal year.
After the continuing and required audits have been determined, the next step in developing the annual audit plan involves utilizing the results of the District Risk Assessment. Audit Services staff also review the Board's proceedings to identify possible audit topics. These audit topics then serve as the basis for drafting the annual audit plan, which provides information on possible audits and anticipated resources required to complete each audit.
The proposed FY19 Annual Plan of Audits and District Risk Assessment have been completed and submitted for the Board's review and approval. The plan includes continuing and required audits and proposed audits. Included with the recommendation is a summary of available days which identifies estimated resource requirements for each audit and how available days will be used to support the audit plan.
The proposed FY19 Annual Plan of Audits includes audit activities for the Board-approved Audit Services areas, including financial audits, departmental and program audits, fraud investigations and other reviews, and school audits, each with corresponding days. This year's FY19 Annual Audit Plan includes both cyclic and non-cyclic departmental and program audits. Cyclic departmental and program audits will be scheduled on a recurring basis in high-risk/high-impact areas such as accounts payable, payroll, financial reporting, and IT Security. Non-cyclic program evaluations may include reviews of district supplemental pension programs, immersion programs, bilingual programs, and transportation.
Per Board Governance Policy 2.12, Board Audits: Annual Plan and Coordination, audits not ordered in the Audit Plan, but later determined to have major implications to the District, require the Board's approval to amend the annual plan of audits. This policy also provides for the Director of the Office of Board Governance to have the authority to approve critical and emergency audits during the year.
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Fiscal Impact Statement:
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Implementation and Assessment Plan
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Upon approval by the Board, the FY19 Annual Plan of Audits will be implemented.
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Recommendation:
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The Office of Board Governance recommends that the Board approve the FY19 Annual Plan of Audits and accept the report on the district risk assessment as attached.
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Approvals:
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Recommended By:
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Signed By:
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Paul Geib - Performance Audit Manager
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Signed By:
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Jacqueline M. Mann, Ph.D. - Board Clerk/Chief Officer
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