Agenda Item
Meeting Date: 9/18/2018 - 6:30 PM
Category: ITEMS OF BUSINESS
Type: Action
Subject: 8. Action on a Request to Waive Administrative Policy 3.09(9)(e) and Enter into a Contract with National Vision Administrators, LLC to Provide Vision Benefits to MPS Employees Through a Fully Insured Vision Plan
Strategic Plan Compatibility Statement:
Goal 3
Effective and Efficient Operations
Policy: Admin Policy 3.09 - Purchasing and Bidding Requirements
Attachments: Action on a Request to Waive Administrative Policy 3.09(9)(e) and Enter into a Contract with National Vision Administrators, LLC to Provide Vision Benefits to MPS Employees Through a Fully Insured Vision Plan: Proposed Contract and Supporting Documents
File Attachment:
National Vision Administrators, LLC Contract.pdf
Background: The Administration is requesting authorization to enter into a contract with National Vision Administrators, LLC (NVA) to provide vision benefits to MPS employees through a fully insured vision plan.

The selected vision plan exceeds those benefits currently provided to MPS employees, including but not limited to, a 100% covered eye examination, an eyeglasses frame allowance of $100 with standard glass or plastic lenses covered 100% or, in lieu of eyeglasses, a $100 retail allowance on contact lenses. Previously, the eyeglass frame allowance was $82. NVA’s Eye Care Professional Network includes 59,776 providers at 24,835 locations. For MPS employees, there are on average two providers located within a 5-mile radius of their home.

Contractor was chosen pursuant to RFP 989, which closed on July 9, 2018. The contract will run from January 1, 2019 through December 31, 2019, (the “Initial Term”), with the possibility of three one-year extensions, upon mutual agreement of the parties, at the same terms. Certain performance guarantees are associated with the contract. NVA was awarded an additional 10 points for proposing HUB participation, pursuant to Section 1.3.4 of the RFP.

The waiver of Administrative Policy 3.09(9)(e) is being sought as a result of the three-year maximum contract term being surpassed if the final one-year option to extend is exercised.

The total cost of the contract in the Initial Term will not exceed $855,000.
Fiscal Impact Statement: This item authorizes expenditures as indicated in the attachment.

DWC-0-0-EMB-DW-EMDI (Medical Insurance- District-Wide) = $855,000

National Vision Administrators, LLC
PRIME CONTRACTOR INFORMATION
Certified HUB Contractor? ………………………NO
Total # of Employees ………………………….100
Total # of Minorities …………………………..47
Total # of Women ……………………………..71
HUB PARTICIPATION
Required ……………………………………………NA
Proposed ……………………………………………$2,293
$ Value …………………………………………….$2,293
STUDENT ENGAGEMENT
Paid Student Employment Hour Commitment: 300 HOURS/12-mo contract
Student Career Awareness Commitment: 10 HOURS/12-mo contract
Implementation and Assessment Plan Upon approval by the Board, the contract will begin as indicated in the attachment.
Recommendation: The Administration recommends that the Board authorize the waiver of Administrative Policy 3.09(9)(e) and approve the contract with National Vision Administrators, LLC as set forth in the attachment to this item.
Approvals:
Recommended By:
Signed By:
Leila Sadoughian - Procurement Services Specialist
Signed By:
Adria D Maddaleni - Director
Signed By:
Regina Flores - Contract Compliance Supervisor II
Signed By:
Thomas Conjurski - Chief Financial Officer
Signed By:
Keith Posley, Ed.D. - Interim Superintendent