|
|
|
|
|
|
|
|
|
Meeting Date:
|
4/25/2019 - 6:30 PM
|
|
Category:
|
Regular Items of Business
|
|
Type:
|
Action
|
|
Subject:
|
8. Action on Request to Waive Administrative Policy 3.09(9)(e) and to Extend a Blanket Contract with Paragon Development Systems, Inc., for MS-Windows Based Computers
|
|
Strategic Plan Compatibility Statement:
|
Goal 3 Effective and Efficient Operations
|
|
Attachments
|
Action on Request to Waive Administrative Policy 3.09(9)(e) and Extend a Blanket Contract with Paragon Development Systems, Inc. for MS-Windows Based Computers: Extension Letter
|
|
File Attachment:
|
|
|
Background:
|
The Administration is requesting authorization to waive the three-year term limits of Administrative Policy 3.09(9)(e) and extend its blanket agreement with Paragon Development Systems, Inc. to provide MS- Windows based computers to all MPS schools and departments.
This vendor was chosen pursuant to RFB 5600. The original blanket agreement was authorized by the Board in November of 2011 for a five-year initial term with the option to extend for up to two additional one-year terms, the first of which was authorized by the Board in December of 2016, and the second in December 2017. This extension will run through June 30, 2019 while the Administration finalizes its review of RFP 5769, with an award recommendation anticipated by the end of the fiscal year.
Originally authorized for an estimated spend of $21M over all seven possible contract years, the Administration returned to the Board in July of 2013 to request additional funds. At that time, the amount authorized against the blanket agreement was increased to $33M. The Administration is not requesting any increase in funds.
This extension term will run from February 13, 2019 through June 30, 2019.
|
|
Fiscal Impact Statement:
|
There shall be no fiscal impact associated with this extension due to funds that were previously approved by the Board remaining on this blanket contract.
Paragon Development Systems, Inc.
HUB PARTICIPATION
Required ………………………………………0%
Proposed ………………………………………0%
$ Value ……………………………………...N/A
STUDENT ENGAGEMENT
Paid Student Employment Hour Commitment: 0 HOURS/12-mo contract
Student Career Awareness Commitment: 0 HOURS/12-mo contract
|
|
Implementation and Assessment Plan
:
|
Upon approval by the Board, the extension will begin as indicated in the attachment.
|
|
Recommendation:
|
The Administration recommends that the Board authorize the waiver of Administrative Policy 3.09(9)(e) and approve the extension with Paragon Development Systems, Inc. as set forth in the attachment to this item.
|
|
Approvals:
|
|
Recommended By:
|
|
Signed By:
|
|
|
Leila Sadoughian - Procurement Coordinator
|
|
|
Signed By:
|
|
|
Adria D Maddaleni - Director
|
|
|
Signed By:
|
|
|
Regina Flores - Contract Compliance Supervisor II
|
|
|
Signed By:
|
|
|
Martha Kreitzman - Chief Financial Officer
|
|
|
Signed By:
|
|
|
Keith Posley, Ed.D. - Superintendent
|
|
|
|
|
|
|
|
|