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Meeting Date:
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6/18/2019 - 6:30 PM
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Category:
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ITEMS OF BUSINESS
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Type:
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Action
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Subject:
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17. Action on Request to Waive Administrative Policy 3.09(9)(e) and Extend a Contract with A C.H. Coakley d/b/a Coakley & Company, Inc. for Moving Services
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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Action on Request to Waive Administrative Policy 3.09(9)(e) and Extend a Contract with A C.H. Coakley d/b/a Coakley & Company, Inc. for Moving Services: Proposed Extension and Supporting Documents
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File Attachment:
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Background:
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The Administration is requesting authorization to waive the three-year term limits of Administrative Policy 3.09(9)(e) and extend its contract with A C.H. Coakley d/b/a Coakley & Company, Inc., ("Coakley")
to provide moving services to the Department of Technology. Coakley is used on a routine basis to deliver computers and other electronic equipment to schools as well as pick up obsolete equipment at schools and deliver to the 7th Street Warehouse facility for recycling.
Contractor was chosen pursuant to RFP 918. The original contract was authorized by the Board to run from July 1, 2016 through June 30, 2017 with two one-year extensions. The current Contract expires on June 30, 2019. The waiver of Administrative Policy 3.09(9)(e) is being sought as a result of the three-year maximum contract term being surpassed. This extension will run through September 30, 2019 while the Administration completes a Request for Proposal for a new award. The Administration is not requesting any increase in funds for this 3-month extension.
This contract extension will run from July 1, 2019 through September 30, 2019.
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Fiscal Impact Statement:
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There shall be no fiscal impact associated with this extension due to funds that were previously approved by the Board remaining on this contract.
A C.H. Coakley & Co., Inc.
HUB PARTICIPATION
Required ……………………………………………35%
Proposed ……………………………………………35%
$ Value ……………………………………………. N/A
STUDENT ENGAGEMENT
Paid Student Employment Hour Commitment: 0 HOURS/12-mo contract
Student Career Awareness Commitment: 10 HOURS/12-mo contract
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Implementation and Assessment Plan
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Upon approval by the Board, the extension will begin as indicated in the attachment.
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Recommendation:
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The Administration recommends that the Board authorize the waiver of Administrative Policy 3.09(9)(e) and approve the extension with A C.H. Coakley d/b/a Coakley & Company, Inc., as set forth in the attachments to this item.
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Approvals:
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Recommended By:
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Signed By:
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Leila Sadoughian - Procurement Coordinator
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Signed By:
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Adria D Maddaleni - Director
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Signed By:
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Regina Flores - Contract Compliance Supervisor II
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Signed By:
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Martha Kreitzman - Chief Financial Officer
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Signed By:
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Keith Posley, Ed.D. - Superintendent
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