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Meeting Date:
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9/17/2019 - 6:30 PM
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Category:
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ITEMS OF BUSINESS
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Type:
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Action
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Subject:
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11. Action on a Request to Waive Administrative Policy 3.09(9)(e) and to Enter into a Contract with ADANI Systems, Inc., for Provision of X-Ray Machines and Maintenance Services
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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Proposed Contract
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File Attachment:
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Background:
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The Administration is requesting authorization to waive the three-year term limit of Administrative Policy 3.09(9)(e) and to enter into a contract with ADANI Systems, Inc., ("ADANI") to provide X-ray machines and yearly maintenance services. ADANI shall be used to deliver X-ray machines similar to the ones used at airports and courthouses in order to expedite weapon scans for the safety and security of a building and its occupants. The X-ray machines will be used to scan book bags, purses and other similar items. These new X-ray machines, which will replace existing machines that are nearing the end of their life cycle, and will be distributed to the following high schools for scanning purposes: Riverside University, Washington, Vincent, Hamilton, Wisconsin Conservatory of Life Long Learning, James Madison, Reagan, Transition, Bradley Tech, North Division, Bay View, Marshall, South Division, Groppi, Pulaski, and Obama.
Nationally, violent episodes are experienced in all types of buildings which large number of people frequent, including schools. There is no specific profile of who may conduct such a violent act; therefore, it is necessary and recommended to be as proactive as possible. X-ray machines with conveyor belts are by far much more accurate at detecting dangerous weapons in bags and cases than metal detectors or hand-held wands. Furthermore, by using X-ray machines, the process of scanning is much quicker, thus minimizing delay to classes. The cost to purchase these items is covered by the grant awarded by the Wisconsin Department of Justice. These items will replace existing X-ray machines currently in use and nearing the end of their life cycle.
Contractor was chosen pursuant to RFB 5779, which closed on July 18, 2019. The contract will run from October 1, 2019, through September 30, 2020, (the “Initial Term”) with four additional one-year options to extend upon mutual agreement.
The total cost of the contract in the Initial Term will not exceed $217,600.
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Fiscal Impact Statement:
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This item authorizes expenditures as indicated in the attachment.
OGA-0-S-WK0-SA-ECTS = $217,600
ADANI Systems, Inc.
PRIME CONTRACTOR INFORMATION
Certified HUB Contractor? ……………………….No
Total # of Employees ………………………….18
Total # of Minorities …………………………..3
Total # of Women ……………………………..3
HUB PARTICIPATION
Required ……………………………………………0%
Proposed ……………………………………………0%
$ Value …………………………………………….0
STUDENT ENGAGEMENT
Paid Student Employment Hour Commitment: 300 hours per 12-month contract
Student Career Awareness Commitment: 10 hours per 12-month contract
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Implementation and Assessment Plan
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Upon approval by the Board, the contract will begin as indicated in the attachment.
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Recommendation:
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The Administration recommends that the Board authorize the waiver of Administrative Policy 3.09(9)(e) and approve the contract with ADANI Systems, Inc., as set forth in the attachments to this item.
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Approvals:
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Recommended By:
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Signed By:
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Leila Sadoughian - Procurement Coordinator
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Signed By:
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Adria D Maddaleni - Director
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Signed By:
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Regina Flores - Contract Compliance Supervisor II
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Signed By:
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Martha Kreitzman - Chief Financial Officer
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Signed By:
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Christopher Hauser - Deputy Superintendent
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Signed By:
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Keith Posley, Ed.D. - Superintendent
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