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Meeting Date:
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9/17/2019 - 6:30 PM
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Category:
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ITEMS OF BUSINESS
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Type:
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Action
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Subject:
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10. Action on Request to Waive Administrative Policy 3.09(9)(e) and to Enter into Blanket Contracts with Four Food Manufacturers to Provide Breakfast Kits
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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Proposed Contracts
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File Attachment:
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Background:
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The Administration is requesting authorization to waive the three-year term limit of Administrative Policy 3.09(9)(e) and to enter into blanket contracts with four separate food manufacturers for provision of breakfast kits. Kits will comprise a combination of products that meet USDA's Meal Platter Requirements for Grade Groups of children K3-4 and K5-12th grade in the school years in which they will be served to MPS students. In addition, MPS is transitioning to and making key efforts to improve the overall quality, nutritional value, and local integrity of food products procured. This will be accomplished by using diverse products, including shelf stable, refrigerated, and frozen food items and decreasing the Kits' sugar content, eliminating the Harmful Seven ingredients and increasing protein. The district has implemented the initiative of reducing the Harmful Seven ingredients found in many food items and will show preference to those kits that meet the criteria. The ultimate goal is to address the nutrition needs of the students while improving students' satisfaction.
The Kits will be distributed to the district’s students Monday through Friday during the school year. The delivery of the Kits shall be made by the awarded respondent(s) directly to the MPS prime vendor, currently Sysco of Eastern Wisconsin LLC.
These manufacturers were chosen pursuant to RFB 1022, which closed on August 20, 2019, and sought responsive and responsible bidders. Each contract will run from October 1, 2019, through August 31, 2020, (the “Initial Term”) with the option to extend up to four additional one-year terms if certain performance metrics incorporated into the blanket contract are met.
Estimated total amounts are offered for each contract. All payments to these manufacturers are made through the prime vendor, Sysco, and are reflected in the amount of that contract.
Food Manufacturers:
MinMor Industries, LLC d/b/a Notables........$150,000
East Side Entrees, Inc. d/b/a ES Foods, Inc.........$560,000
Preferred Meal Systems, Inc..........$800,000
Milwaukee Center for Independence, Inc.......$1,250,000
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Fiscal Impact Statement:
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This item authorizes expenditures as indicated in the attachment.
BKF-0-0-BKF-XX-EFOD.....(Contracted Services - School Nutrition).....$2,760,000
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Implementation and Assessment Plan
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Upon approval by the Board, the contracts will begin as indicated in the attachments.
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Recommendation:
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The Administration recommends that the Board authorize the waiver of Administrative Policy 3.09(9)(e) and approve the contracts with the four food manufacturers, as set forth in the attachments to this item.
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Approvals:
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Recommended By:
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Signed By:
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Leila Sadoughian - Procurement Coordinator
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Signed By:
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Adria D Maddaleni - Director
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Signed By:
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Regina Flores - Contract Compliance Supervisor II
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Signed By:
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Martha Kreitzman - Chief Financial Officer
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Signed By:
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Christopher Hauser - Deputy Superintendent
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Signed By:
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Keith Posley, Ed.D. - Superintendent
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