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Meeting Date:
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10/22/2019 - 6:30 PM
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Category:
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ITEMS OF BUSINESS
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Type:
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Action
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Subject:
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14. Action on Request to Waive Administrative Policy 3.09(9)(e) and Extend a Contract with Accounting Equipment Corp d/b/a AE Business Solutions for IT Support Services
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Strategic Plan Compatibility Statement:
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Goal 3 Effective and Efficient Operations
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Attachments
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Action on Request to Waive Administrative Policy 3.09(9)(e) and Extend a Contract with Accounting Equipment Corp d/b/a AE Business Solutions for IT Support Services: Proposed Extension and Supporting Documents
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File Attachment:
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Background:
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The Administration is requesting authorization to waive the three-year term limits of Administrative Policy 3.09(9)(e) and extend its contract with Accounting Equipment Corp d/b/a AE Business Solutions for IT support services.
These support services are utilized by the Department of Technology, as necessary, to provide interim IT support for schools at various times throughout the year and assistance on large-scale projects.
Contractor was chosen pursuant to RFP 928. The original contract was authorized by the Board to run from November 1, 2016 through October 31, 2017 with two one-year extensions. The current extension expires on October 31, 2019. The waiver of Administrative Policy 3.09(9)(e) is being sought as a result of the three-year maximum contract term being surpassed. The Administration has a current Request for Proposal (“RFP”) out for solicitation RFP 1025, so this three-month extension is necessary to avoid a lapse in services.
This contract extension will run from November 1, 2019 through January 31, 2020.
The total cost of the contract in this extension year will not exceed $75,000.
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Fiscal Impact Statement:
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This item authorizes expenditures as indicated in the attachment.
TSV-0-0-TLN-DW-ECTS………..(Tech License – Contract Services)………......$75,000
Accounting Equipment Corp d/b/a AE Business Solutions
HUB PARTICIPATION
Required ……………………………………………10%
Proposed ……………………………………………10%
$ Value …………………………………………….TBD
STUDENT ENGAGEMENT
Paid Student Employment Hour Commitment: 300 HOURS/12-mo contract
Student Career Awareness Commitment: 10 HOURS/12-mo contract
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Implementation and Assessment Plan
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Upon approval by the Board, the extension will begin as indicated in the attachment.
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Recommendation:
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The Administration recommends that the Board authorize the waiver of Administrative Policy 3.09(9)(e) and approve the extension with Account Equipment Corp d/b/a AE Business Solutions as set forth in the attachments to this item.
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Approvals:
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Recommended By:
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Signed By:
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Leila Sadoughian - Procurement Coordinator
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Signed By:
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Adria D Maddaleni - Director
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Signed By:
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Regina Flores - Contract Compliance Supervisor II
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Signed By:
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Martha Kreitzman - Chief Financial Officer
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Signed By:
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Christopher Hauser - Deputy Superintendent
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Signed By:
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Keith Posley, Ed.D. - Superintendent
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